Enter Property Data

     Property Data is collected to describe the type, value, and (for drugs and narcotics seized in drug cases) quantity of property involved in the incident.  Property information is to be submitted separately for each type of property loss, i.e., burned, counterfeited, forged, destroyed, recovered, seized, etc., for the following offenses/offense categories:



     Burglary/Breaking and Entering


     Destruction/Damage/Vandalism of Property

     Drugs/Narcotic Offenses



     Fraud Offenses

     Gambling Offenses


     Larceny/Theft Offenses

     Motor Vehicle Theft

     Stolen Property Offenses

Type Property Loss/Etc.

     Record the type of property loss, recovery, etc., which occurred in an incident as:


     Burned - (includes damage caused by fighting an arson fire)



     Recovered - (property that was previously stolen) 

     Seized - (property that was NOT previously stolen)



     Example: For Arson, the report might be "None" (an attempt with no property burned), "Burned" (property burned) or "Unknown"  (not known whether property burned).

Property Description

     For each type of property loss/etc., up to ten property descriptions (types) can be reported.  If more than ten types of property are involved, the nine most valuable specifically listed types of property are to be reported and the remaining type of property is to be combined and reported as "Other".

     The property type categories are:

     Aircraft - airplanes, dirigibles, gliders, etc.

     Alcohol - alcoholic beverages, e.g., beer, wine

     Automobiles - sedans, coupes, station wagons, convertibles, taxicabs, and the other similar motor vehicles which serve the primary purpose of transporting people

     Bicycles - includes tandem bicycles, unicycles, and tricycles

     Buses - Motor vehicles which are specifically designed, but not necessarily used, to transport groups of people on a commercial basis

     Clothes/Fur - wearing apparel for human use, including accessories such as belts, shoes, scarves, ties, etc.

     Computer Hardware/Software - Computers, computer peripherals, e.g., tape and disk drives, printers; and storage media, e.g., magnetic tapes, magnetic and optic disks, etc.

     Consumable Goods - expendable items used by humans for nutrition, enjoyment or hygiene, e.g., food, beverages, grooming products, cigarettes, gasoline, and firewood

     Credit/Debit Cards - includes automatic teller machine cards


     Drug/Narcotic Equipment

     Farm Equipment - Tractors, Combines, etc.

     Firearms - weapons that fire a shot by force of an explosion, i.e., handguns, rifles, shotguns, etc., but not "BB", pellets, or gas-powered guns

     Gambling Equipment - gambling paraphernalia

     Heavy Construction/Industrial Equipment - cranes, bulldozers, steamrollers, oil drilling, rigs, etc.

     Household Goods - beds, chairs, desks, sofas, tables, refrigerators, stoves, washers/dryers, air conditioning and heating equipment, etc.

     Jewelry/Precious Metals  - Bracelets, necklaces, rings, watches, etc; and gold, silver, platinum, etc.

     Livestock - living farm animals, e.g., cattle, chickens, hogs, horses, sheep, and not household pets such as dogs and cats

     Merchandise - items held for sale

     Money - legal tender, i.e., coins and paper currency

     Negotiable Instruments - any documents, other than currency, which is payable without restriction, e.g., endorsed checks, endorsed money orders, and endorsed traveler's checks, bearer checks and bonds

     Office-Type Equipment - typewriters, adding machines, calculators, cash registers, copying machines, etc.

     Other Motor Vehicles - any motor vehicles other than automobiles, buses, or trucks, e.g., motorcycles, motor scooters, trail bikes, mopeds, snowmobiles, golf carts


     Radios/TV/VCRs - includes radios, televisions, videotape recorders, high fidelity and stereo equipment, compact disk players, etc.

     Recordings-Audio/Visual - phonograph, records, compact disks, tape recordings, cassettes, etc.

     Recreational Vehicles - motor vehicles which are specifically designed, but not necessarily used, to transport people and also provide them temporary lodging for recreational purposes

     Structures-Single Occupancy Dwellings - houses, townhouses, duplexes, mobile homes, other private dwellings which are occupied by a single person, family, housemates, or other group

     Structures-Other Dwellings - any other residential dwellings not meeting the definition of "Single Occupancy Dwellings", e.g., apartments, tenements, temporary living quarters, such as hotels, motels, inns

     Structures-Other Commercial /Business - stores, office buildings, restaurants, etc.

     Structures-Industrial /Manufacturing - factories, plants, assembly lines, etc.

     Structures-Public/Community - colleges, hospitals, jails, libraries, meeting halls, passenger terminals, religious buildings, schools, sports arenas, etc.

     Structural-Storage - barns, garages, storehouses, warehouses, etc.

     Structures-Other - any other structures not fitting the other structures descriptions, e.g, outbuildings, monuments, buildings under construction

     Tools - hand tools and power tools

     Trucks - motor vehicles that are specifically designed, but not necessarily used, to transport cargo on a commercial basis

     Vehicle Parts/Accessories - motor vehicle batteries, engines, transmissions, heaters, hubcaps, tires, manufacture's emblems, license plates, side mirrors, radios, antennas, tape decks, etc.

     Watercraft - motorboats, sailboats, houseboats, etc.

     Other - all other property not filling the above specific descriptions, including intangibles ("Intangibles" are anything that cannot be perceived by the sense of touch.  They can be benefits, e.g., a right or privilege, a promotion, enhanced reputation, etc.; or a detriment, e.g., a loss of reputation, injured feelings).

     Pending Inventory - property description unknown until an inventory is conducted

     On occasion the national UCR program will compile statistics on certain designated types of property, e.g.,"CB", radios, which emerge as the objects of current theft "fads".  These instances will be rare.

     Example (1): The following property was stolen as the result of a burglary: (1) a $10,000 stamp collection; (2) jewelry worth $5,000; (3) an $1,800 personal computer; (4) clothes worth $1,500; (5) silverware worth $800; (6) A $650 TV; (7) a $450 VCR; (8) a $400 microwave oven; (9) $350 in cash; (10) a $250 typewriter; (11) a $150 shotgun; (12) a $100 bicycle  ; (13) two credit cards (no value); and (14) ten blank checks (no value).

     Item (1), the stamp collection, was the most expensive property, however, because it does not fit into any of the specific property descriptions, it would be included in "Other".  Item (2) through (12) then become the nine most valuable specific property types listed as follows: the jewelry and silverware would be reported as "Jewelry/Precious Metals" ; the personal computer as "Computer Hardware/Software"; the clothes as "Clothes/Furs"; the TV and VCR as "Radios/TV/VCRs"; the microwave oven as "Household Goods"; the cash as "money"; the typewriter as "Office-type Equipment"; the shotgun as "Firearms"; and the bicycle as "Bicycles".  Items (13) and (14), i.e., the two credit cards and ten blank checks, should be combined with Item (1), the stamp collection, and entered as "Other".

     Example (2): If a house was destroyed by arson and the homeowners are away on an overseas trip making it impossible to determine the property loss until they return, report "Pending Inventory".  Updated information describing the type(s) of burned property should be submitted when the results of the inventory are subsequently learned.

Value of Property

     Report the total dollar values of the property that was burned, stolen, destroyed, etc., as a result of the incident.  Up to ten values can be entered to match up to ten property descriptions.  If more than ten types of property are involved, the values of the nine most valuable properties are to be reported; then, the total value of the remaining properties which were coded "Other" are to be combined and reported as one total.

     There is no requirement to list the value of any drugs/narcotics "seized" in a Drug/Narcotic Violation offense.  Thus, if the offense was "Drug/Narcotic Violation", the property description was "Drugs/Narcotics" and the type property loss was "Seized", no valuation is required.  However, when drugs are involved in other types of crime (e.g., they were stolen in a burglary or burned in an arson) their value is to be reported.  Data on drugs seized are handled separately in specific categories relating to them.  (See Suspected Drug Type).

     Example (1): Two victims had their bicycles stolen at the same time and place - one was worth $300 and the other $150.  "Bicycles" would be the property description and the total value of the two "$450" ($300+$150 = $450) the value reported.

     Example (2): In Example (1) for "Property Description" the values for each specifically coded property should be entered as follows: $5,800 for the jewelry and silverware; $1,800 for the personnel computer; $1,500 for the clothes; $1,100 for the TV and VCR; $400 for the microware oven; $350 for the cash; $250 for the typewriter; $150 for the shotgun; $100 for the bicycle; and $10,000 for "Other" (the stamp collection;, the two credit cards, and the ten blank checks).

     Example (3): In Example (2) for "Property Description", since a determination of the property loss caused by the arson must await an inventory, "Unknown" should be reported.  Updated information with appropriate property loss values should be submitted after the results of the inventory are learned.

Guidelines for Property Valuation

     Questions frequently arise as to how valuate property involved in a criminal incident.  The following guidelines are suggested:

     1.  Use fair market value for articles, which are subject to depreciation because of wear and tear, age, or other factors, which cause the value to decrease with use.

     2.  Use cost to the merchant (wholesale cost) of goods recovered, seized, stolen, etc., from retail establishments, warehouses, etc.  In other words, use the dollar value representing the actual cash loss to the victim without any markup or profit added.

     3.  Use victim's valuation of items such as jewelry, watches, and other similar goods that decrease in value slightly or not at all with use or age.

    4.  Use replacement cost or actual cash lost to victim for new or almost new clothes, auto accessories, bicycles, etc.

     5.  When the victim obviously exaggerates the value of stolen/destroyed/damaged property for insurance or other properties, common sense and good judgment will dictate a fair market value to be placed on the stolen items by law enforcement.

     In most instances, the victim's valuation can be accepted.  The theft of nonnegotiable instruments such as travelerís checks, personal checks, money orders, stocks, bonds, food stamps, etc., should be scored but no value recorded.  Again, "hair splitting" refinements are unnecessary.  Negotiable instruments such as bonds payable to the bearer, etc., are valued at the current market price at the time of the theft, seizure, etc.  Values should be rounded to the nearest whole dollar.

     Often the condition of the property is different at recovery than it was when stolen.  The market value at the time of recovery should be used even though it is less than the value reported at the time of the theft.  If the value has increased by the time the property is recovered, the recovery value should not exceed its value at the time it was stolen.

     An agency should only report the value of property stolen in its jurisdiction.  Likewise, the value of the property recovered will include only property originally stolen in its own jurisdiction.  It does not matter who recovers the property or where it was recovered.  Although another police agency recovers the stolen property, the jurisdiction from which the property was stolen would report the value of the recovery.  This procedure applies to all stolen property, including motor vehicles.  Some agencies find it valuable, of course, to maintain separate records on property recovered by them for other jurisdictions. 

Date Recovered

     If previously stolen property is recovered, the month, day, and year of its recovery is to be reported.  Up to 10 dates can be reported to match each of the up to ten property descriptions in the incident.  If there is more than one date of recovery for the same type of property, report the earliest date.  If the recovery date unknown, record the date of the report.

     Example:  On March 29, 1999, three cars were stolen from a used car lot.  One was recovered on July 24 and another on August 5.  The date reported should be "7/24/1999".

Number of Stolen Motor Vehicles

     For all Motor Vehicle Theft offenses, report the total number of motor vehicles stolen in the incident.  Up to 99 vehicles can be reported per incident.

     Example:  In the case above, the report would be "3".

Number of Recovered Motor Vehicles

     For all Motor Vehicle Theft offenses, record how many motor vehicles that were recovered in the incident.  Again up to 99 can be reported.

     Example:  In the foregoing examples, the report should be "2" because two of the three cars were recovered.

Suspected Drug Type

     Because it is often difficult to determine the true identity of drugs or narcotics at the time an initial incident report is prepared, only the "suspected type of drug" is to be reported.  Suspected drug type is required only for Drug/Narcotic Violations.  No report is necessary when drugs or narcotics are burned, stolen, etc., in connection with other offenses, such as arson, burglary, larceny/theft, etc.  The types of drugs/narcotics for reporting are:

     "Crack" Cocaine

     Cocaine - all forms except "crack" 






     Other Narcotics  - Codeine; Demerol; Dihydromorphinone, or Dilaudid; Hydrocodone or Percodan; Methadone; etc.



     Other Hallucinogens - BMDA or "White Acid"; DMT; MDA; MDMA; Mescaline or Peyote; Psilocybin; STP; etc.

     Amphetamines/Met amphetamines

     Other Stimulants - Adipex, Fastine, and Ionamin (Derivatives of Phenteramine); Benzedrine; Didrex; Methylphenidate or Ritalin; Phenmetrazine or Preludin; Tenualte; etc.


     Other Depressants - Glutethimide or Doriden; Methagualone or Quaalude; Pentazocine or Talwin; etc.

     Other Drugs - Antidepressants, i.e., Elavil, Triavil, Tofranil, etc.; Aromatic Hydrocarbons; Propoxphene or Darvon; Tranquiliizers, i.e., Chlordiazepoxide or Librium, Diazpam or Valium; etc.

     Unknown Type Drug 

     Over Three Drug Types

     Up to three drug/narcotic types can be recorded.  If more than three are involved, the two most important (as determined by the reporting agency taking into account the quantity, value and deadliness of the drugs) are to be reported under their applicable drug types and the remaining drugs are to be recorded as "Over Three Drug Types".

     Example:  In a drug case, the following drugs were seized: (1) 1.5 kilograms of "crack"; (2) 20.3 pounds of marijuana; (3) 2.125 liquid ounces of morphine; and (4) 200 Valium capsules.  Because of their quantity the "crack" and marijuana are the most important drugs, and therefore, should be reported separately.  The morphine and Valium are reported as "Over Three Drug Types" because more than three types of drugs were seized.

Estimated Drug Quantity/Type Drug Measurement

     Because of problems in determining the "street value" of drugs or narcotics, no monetary value is to be reported when they are seized in connection with Drug/Narcotic Violations.  However, in order to obtain some measure of the drugs problem, the "Estimated Quantity" of seized drugs or narcotics is to be reported for each Drug/Narcotic Violation where drugs are seized.

     Up to three quantities can be made to match the "suspected Drug Types" reported.  If more than three drugs or narcotics are involved, the quantities of the two most important (as determined by the reporting agencies thanking into account their quantity, value and deadliness) are to be reported.  No quantity indicator is required for the "Over Three Drug Types" category.

     Measurements can be made in the following categories:

     GM - Gram

     KG - Kilogram

     OZ - Ounce

     LB - Pound

     DU - Dosage Unit (Number of capsules, pills, tablets, etc.)

     ML - Milliliter

     LT - Liter

     FO - Fluid Ounce

     GL - Gallon

     NP - Number of Plants (e.g., marijuana plants, bushes)

     XX - Not Reported (Interim report; must subsequently be replaced with the true value.)

     Example (1):  In the preceding examples given for "suspected Drug Types", 1.5 KG should be reported for the "crack" and 20.3 LB for the marijuana.  No report is required for the morphine and Valium. 

     If drugs are seized from multiple victims as a result of a single incident then, the total "Estimated Quantity" for each drug type seized should be recorded.

     Example (2):  In a drug case, Cocaine and Valium was seized from two victims.  The first victim had 1.2 KG of Cocaine and 150 Valium capsules. The second victim had 1.5 KG of Cocaine and 50 Valium capsules.  The total quantity seized, Cocaine 2.7 KG and 200 Valium DU, should be reported.

     It is frequently the case that suspected drug/narcotics are sent to a forensic laboratory for assessment as to type, measurement, etc.  In such instances, "Not Reported" can be used in the interim.  Upon receipt of laboratory results, the "Not Reported" must be replaced.

     Example (3):  A bag of white powder, suspected to be drugs, was seized.  The powder was sent to the laboratory for analysis.  "Unknown" is reported for "Suspected Drug Type" and "Not Reported" for the "Estimated Drug Quanity/Type Drug Measurement" pending laboratory results.

Add Button

     After entering the data for the Property Screen, click on the "Add" button.  The data you entered will be displayed on a recap line, under the data entry area.

Change Link

     Notice that the "Property" data is displayed as per PA-IBR guidelines.  This recap area provides a review area for Property Screen data, and the ability to change or delete the data entered.  If during review it is discovered that erroneous data were entered for a property, click the "Change" link in the Action column.  The line will move from the recap area back to the data entry area, where the data can be corrected.

Save Button

     After correction, click the "Save" button, and the data will move back to the recap area.

Remove Link

     To delete a line from the recap area, select the line by clicking on "Remove" link in the "Action" column next to the property to delete.

OK Button

     You will be presented with a confirmation screen. Click the "OK" button to proceed with the delete.

Cancel Button

     Click the "Cancel" button to stop the delete process.  The statistics will be removed from the recap area.

Need Help Link

     At any time during the data input, Help for the completion of the Property Screen is available by clicking on the "Need Help?" link on the bottom of the page.

Save Submission Link

     Clicking on the "Save Submission" link will save all data entered up to that point, in the event you are not able to complete entering all data for the current month's Incident Report in one session.

Continue Link

     Clicking the "Continue" link will signal the system that you have completed entering Property data.  The system will verify the data that has been entered, and return any errors for correction before moving to the next screen.