Enter Incident Information

     The incident data portion of the Group A incident reports allows the state and national UCR Program to identify uniquely each criminal incident reported under NIBRS, along with common characteristics of all offenses within each incident, e.g., the data and hour the incident occurred.  The administrative details to be reported for each incident are outlined below. 

Incident Number

     This is the number assigned by your agency to each Group A Incident Report to identify it uniquely, e.g., the Originating Agency Case (OCA) Number.  The number can be up to 12 characters in length and can be the actual case (OCA) number or a number assigned purely for UCR purposes.  The incident number allows the PSP and the FBI to identify the cases, or incident, and link all information to the original case or incident.  It also will be the unique number to which the PA-IBR will refer when corresponding with an agency concerning individual reports. 

Incident Date

     Report the month, day, century and year when the incident occurred, or started, or the beginning of the time period in which it occurred if it continued over a protracted period of time.  If the incident date is unknown, use the date of the report.

Incident Date is Report Date

     If the incident date is unknown, use the date of the report, check the Incident Date is Report Date box. 

Incident Time

     Military 24-hour time is to be used in the HH:MM format. If the incident occurred over a long period of time, always record the date and time the incident began .

     For example, if the incident occurred on or between midnight and 1 a.m., the hour would be reported as "00:00". 

     If it occurred between 1 a.m. and 1:59 a.m., the hour would be reported as "01:00"; and if between 11 p.m. and 11:59 p.m., it would be entered as "23:00", etc. 

     If the incident occurred at exactly midnight, it is considered to have occurred at the beginning of the next day as 00:00. 

     Use  00-23 for the hour of the day.

     Use 01-59 for the minute of the day. 

     Leave the Incident time blank if unknown.

     Example (1): If a robbery occurred at 09:30 p.m. on July 2, 1999, the report would be: 07/02199 21:30.

     Example (2):  A kidnapping started at 11:30 p.m. on November 1, 1999, and ended at 6 p.m. on November 16, 1999.  The incident date and hour would be 11/01/1999 23:30.  (If the incident occurred over a long period of time, always record the date and time the incident began).

     Example (3):  If a burglary occurred sometime between 11:15 a.m. on June 24, 1999 and 4:30 p.m. on June 26,1999, report : 06/24/1999 11:15. 

     Example (4):  If the date and hour of the incident are unknown but the date of the report was March 15, 1999 report: 03/15/1999 in the Incident Date and check the Incident Date is Report Date box and Blank in the Hour box. 

Incident County

     Select the incident county name from the drop down box.

Incident Township

     Select the incident township name from the drop down box.

Cleared Exceptionally

     In PA-IBR, the submission of arrestee data in connection with the incident automatically clears all offenses within an incident.  Incidents can likewise be cleared by exceptional means when some element beyond law enforcement control precludes a physical arrest.  Any exceptional clearance in an incident clears all related offenses.  Exceptional clearances can be made and should be reported as one of the following five circumstances:

     Death of the Offender: e.g., offender accidentally killed or dies of natural causes after warrant is obtained, suicide of the offender, double murder, deathbed confession, offender killed by police or citizen.

     Prosecution Declined: by the prosecutor for other than lack of probable cause, e.g., offense falls outside prosecution guidelines by virtue of value of loss, first-time offender, etc).

     Extradition Denied: offender prosecuted by state or local authorities in another city for a different offense or prosecuted in another city or state by the Federal Government for an offense which may be the same, an attempt is made to return the offender for prosecution, but the other jurisdiction will not allow the release.

     Victim Refused to Cooperate: in the prosecution.

     Juvenile/No Custody:  the handling of a juvenile without taking him/her into custody but rather by oral or written notice given to the parents or legal guardian in a case involving a minor offense. 

     In a multiple-offense incident, the exceptional incident clearance of one offense clears the entire incident.  An incident cannot be cleared exceptionally if an arrest has been made in connection with the incident.  (The incident has already been "cleared by arrest").  Do not report exceptional clearances information for justifiable homicides, as no crimes have, in reality, occurred.

     In order to clear an offense by exceptional means, each of the following four conditions must be met:

     1. The investigation must have clearly and definitely established the identity of at least one offender.

     2. Sufficient probable cause must have been developed to support the arrest, charging, and prosecution of the offender.

     3. The exact location of the offender must be known so that an arrest can be made.

     4. There must be a reason outside the control of law enforcement that prevents the arrest.

     Instances may occur when an offender already in custody or serving a sentence confesses to a crime that has not been cleared.  This situation is actually a variation of a true clearance by arrest and should not be exceptionally cleared.  Arrestee data should be reported on the offender who, although not "apprehended", will in most instances be prosecuted on the new charge.  The PA-IBR will clear the offense automatically upon receipt of the arrestee data.

     It is recognized that internal policy in various law enforcement agencies permits the discontinuance of investigation and the administrative closing of cases when all productive investigation has been completed.  The administrative closing of a case or the "clearing" of it by departmental policy does not permit exceptionally clearing an offense unless all four criteria, listed above, have been met.  The recovery of property does not clear a case for UCR purposes.  Clearance in accordance with UCR procedures should have no effect on whether an agency has internal policies as to "closing" a case administratively or discontinuing active investigation.

     Example:  A kidnapper holding a hostage killed himself when the building in which he barricaded himself was surrounded by police, the kidnapping is cleared exceptionally under "Death of the Offender".

Exceptional Clearance Date

     If an incident was cleared by exceptional means, the month, day, century and year that it was cleared must be reported.

     Example:  If the incident in the preceding example occurred on April 13, 1999, report: 04/13/1999.      

Add Incident Link   

     After entering the data for the Incident Screen, click on the "Add Incident" link.

 Need Help Link

        At any time during the data input, Help for the completion of Incident Screen is available by clicking on the "Need Help?" link on the bottom of the page.

Save Submission Link

     Clicking on the "Save Submission " link will save all Incident data entered up to that point, in the event you are not able to complete entering all data for the current month's incident report in one session.

Continue Link

     Clicking "Continue" link will signal the system that you have completed entering Incident data.  The system will verify the data that has been entered, and return any errors for correction before moving to the next screen.